![]() After your first few assignments, you may also be required to photograph meetings and other events from time to time. Your primary duty is to take photographs of all employees who are featured in the newsletter. You have been approved as newsletter photographer. SUBJECT: Approval of new responsibilities as newsletter photographer ![]() I would like to begin training the supervisors by the beginning of next week so that we can begin re-training present employees (and properly train all new staff) by the beginning of next month. Please submit the names of your three choices for Training Supervisors for my review, as well as a training schedule for the supervisors. You will have full authority as their shift manager in all matters pertaining to employee training. Training supervisors would help in that respect. You will not be present every shift to make sure the new training policies are enforced. I would also like you to appoint three training supervisors. I will be sending a memo to all personnel at the end of this week informing them of the change in training procedures. I am impressed with the training program you outlined, I agree it will increase the level of professionalism on our staff. I received your memo regarding your proposal for an employee trainer. SUBJECT: Approval of new responsibilities as employee trainer We should have these positions up and running by next week. I’ll send a memo to each of our regular presenters to get their thoughts, and then schedule a meeting with both you and Erika. I realize there will be certain bugs to work out, especially when dealing with presenters getting you their work on time. Ğrika must give the presenter a final copy for final approval by either the day she receives it or immediately the next morning.No later than two days after you receive the document, you will forward the material to Erika to check again and to make any corrections.Presenter gives document to you for initial editing one week before scheduled presentation.I would like the editing process to work as follows: I am appointing Erika Souza as a document editor also. I would, however, like to make one modification. As you do not do client presentations, you are the logical choice for this task. You made a valid point when you stated that it is difficult for people to edit their own work. I have reviewed your suggestions for the creation of a document editor position for all client presentation material. SUBJECT: Approval of new responsibilities as document editor I’ll be glad to work with you in getting this much-needed service off the ground.Įxample 2: Delegating new responsibilities letters I’d suggest after you coordinate the first few presentations you report back to me about successes and problems. Because your duties will be a service to the engineering staff, you will need to check with them for final approval of projected costs. Such expenses, as always, you will charge back to each budgeted project. Your new responsibilities will entail authority to schedule use of all audiovisual equipment and materials and to approve related expenses. This will allow us to measure the effectiveness of coordination without having problems from those engineers who continue “to do their own thing ” such as using the equipment and duplicating visuals and information already available. I do, however, want to modify your plan I prefer to make this a unified, non-voluntary effort from the very beginning. I’ll announce these new responsibilities for your position as coordinator with a memo to the entire division later in the week. Your idea of designating a presentation coordinator seems promising. SUBJECT:Ěpproval of new responsibilities as presentation coordinator Example 1: Sample memo for delegating duties
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